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Lenham

Minutes of the Annual Assembly of the Parish Meeting held in the Community Centre Lenham on the 20th May, 2009, at 7.30 p.m. pursuant to the Notice duly published and given to consider:-

 

1.       Apologies for absence

2.       Minutes of the previous Annual Assembly

3.       Matters arising

4.       Chairman’s Report

5.       Presentation by Phillip Carter a Business Advisor who will talk about the importance of retaining rural businesses.

6.       Reports of Parish Council Committees

7.       General discussion

                                                                            ­­___________

 

                  Cllr. Godfrey presiding

                        9 Parish Cllrs. and B. Cllrs. Sams and Marshall

                        5 Local Government electors were in attendance

                

___________

 

1.

APOLOGIES

 

Apologies for absence had been received from Cllrs. Bate and Crutcher.

 

2.

MINUTES OF THE PREVIOUS ANNUAL ASSEMBLY

 

The Minutes of the Annual Assembly held on the 21st May, 2008, were read by the Clerk and confirmed as a true record.

 

3.

MATTERS ARISING

 

There were no matters arising.

 

4.

CHAIRMAN’S REPORT

 

The Chairman presented his report a copy of which is filed with these Minutes.

 

5.

PRESENTATION BY PHILLIP CARTER

 

The Chairman welcomed Mr. Carter, a Business Adviser.    He was interested to learn about the setting up of the Business Assn and was impressed by the fact that 65 businesses had attended the inaugural meeting.    He discussed with those present how the Parish Council could promote the village more to raise the profile of Lenham and felt there was a need to advertise Lenham more and suggested organising a programme of events to be held in the village Square.

 

6.

REPORTS OF PARISH COUNCIL COMMITTEES

 

Reports on the work of Committees during the past year were given by Committee Chairmen and Spokespersons:-

 

The Chairman reported that Pop-up-Power had been installed in the Square, which gave an independent electric power source for events.   New equipment had been placed in the BMX Park and negotiations were in hand with MBC to hand over the Cherry Close Play Area to the Parish Council.   This would be done when the play area had been brought up to a satisfactory standard and the lease agreement finalised.    The Parish Council would then start applying for funding to put in some new play equipment.

 

 

 

 

 

 

 

 

Cllr. Osborne reported on the work of the Planning Committee, the main concern being the KIG application which had recently been considered by Maidstone BC and was now awaiting determination by the Planning Inspector in September/October this year.    Cllrs. regularly attended MBC Development Control Meeting to support or object to planning applications.   There were still concerns that their comments are not listened to.

 

Cllr. Goodwin reported that negotiations were ongoing with the owner of the Texaco Garage to place bottle banks on the site.   This was a joint venture with Harrietsham PC.   Ideas for improving the recycling site at Old Ashford Rd. were also being considered and discussion was taking place with Lenham Storage who were looking to help businesses in the area with a cardboard collection service.

 

Cllr. Nye reported on the success of setting up a Business Assn., one of the projects started by the Parish Plan Steering Group.   He stressed there was still a long way to go but was hopeful that the businesses would form a Committee to move this forward.

 

Cllr. Davison had been involved with the Planning and Transport & Highways Committees.    He was still concerned at the amount of jobs outstanding after these had been reported to Kent Highways and hoped that the setting up of the Parish Portal would improve things.    The safety improvements to Maidstone Road had been completed and he was still looking for funding for Speedwatch.

 

The Chairman was pleased to report that after much hard work by Cllr. Crutcher the Lenbus would be starting in July.    There were now a few more drivers and a flyer would be sent to the outlying parts of the Parish informing them of the service and how to obtain membership forms for people to use the bus.     It was felt that Cllr. Crutcher had done a wonderful job to get the project underway and thanks were also given to B.Cllr. Sams for all his help.

 

Cllr. Younger was hopeful that the Youth Council would continue although some of the long standing members were now moving on.   There were plans for a music festival and many youngsters were interested in joining the Youth Council to promote this.

 

Cllr. Greenwood reported on the work undertaken on the open spaces around the village.    He was liaising with Swadelands School on the litter problems created by the School and hoped that by discussing the problem with some of the staff and pupils things would improve.   Ongoing work to keep tidy the Churchyard and Cemetery had taken place and the drains had been attended to in the Car Park.    Work to the Picnic site was also ongoing.     The gates recently placed at each end of the Pilgrims Way on the section from Faversham Rd. to Hubbards Hill to deter 4x4s and motor bikes were proving a problem and discussions would be taking place with KCC, the Police and neighbouring properties.

 

Cllr. Richards had spent a lot of time on restructuring the website and he was looking at various ways to promote Lenham.

 

Cllr. Barr reported the following:-

The Steering Group continued to meet and several of the items mentioned by Cllrs had come from the Parish Plan.   He thanked Mr. Alan Reading for all his help in setting up the Business Assn and Cllrs. Nye, Greenwood and Goodwin for all their work in getting it off the ground.   The Welcome Pack was, however, proving more difficult to organise but he was hopeful that it would happen at some stage in the future.

 

With regard to future development in Lenham he reported that since the KIG application the Local Development Framework had been put on hold.   However, progress was continuing and being monitored by the Planning Committee and it was hoped that the Council would be able to make recommendations to the LDF.

 

Publicity continued to be a worry as the Parish Council still did not appear to get through to Parishioners despite information being put on the website and the Chairman’s reports appearing in Focus.   He felt it was extremely important to raise the profile of the Council and hoped that the BBQ on the 25th July at the Picnic Site would bring the community together.

 

 

 

 

 

B.Cllr. Marshall had enjoyed working with the Parish Council over the past year.     There had been a variety of issues relating to Kent Highways and it was proving very difficult to get things done.   Also, a lot of his time had been spent at Planning Committee.

 

B.Cllr. Sams agreed with Cllr. Marshall on the problems with Kent Highways and felt that when the new County Cllr. was elected they would need to get involved with trying to sort out these problems.  He reminded Cllrs. how much C.Cllr. Lord Bruce-Lockhart was missed.

 

The Chairman thanked all the Cllrs. for their reports.

 

7

GENERAL DISCUSSION

 

Mr. George felt that it may help if the Parish Council had a Councillor attend the Farmers Market so that the Parishioners had a chance to meet Cllrs as he was sure many did not know who they were.  He also queried if MBC’s improved recycling service would take away the need for the Parish to have two recycling sites.   Cllr Goodwin replied that the site at the Texaco Garage would also serve Harrietsham as they did not have a recycling site.   

 

He reiterated his comments from last year that there was so little interest from local residents in Parish Council matters.

 

Mr. Edwards queried if there were plans to increase the play equipment at Ham Lane play area as he had recently been to Charing’s play area which had a lot of new equipment.   The Chairman replied that improvements had recently been made but unfortunately funding was difficult to get.

 

 

The meeting closed at 8.55 p.m.