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MINUTES
OF THE ANNUAL MEETING OF THE LENHAM PARISH COUNCIL HELD ON THE
4TH MAY, 2005, IN THE COMMUNITY CENTRE AT 7.30 p.m.
PRESENT Cllr.
A. Barr, Chairman presiding during Public Participation and Items 1 & 2.
Cllrs. H.
Appleton, Mrs. K. Gillett, N. Godfrey, D. Haselup, Mrs. B. Kennett,
Mrs. S. Martin,
J. Nye, M. Osborne, N. Watson, I. Younger and Mrs.
P. Sutton (Clerk).
Harrietsham PC
Representative, Cllr. D. Oversby.
PUBLIC PARTICIPATION
Mr. Wheal (i) referred to the problems in
The Square caused by the recent filming and explained how this had affected
the traders. He drew attention to the difficulties being experienced by the
traders and hoped that a Business Forum could be established. The Chairman
replied that problems had arisen because the film company had not kept to the
guidelines as agreed when the request had been received and should filming be
requested in the future there would be a lot more ground rules. He assured
Mr. Wheal that the Parish Council was committed to helping the businesses.
(ii) referred to the lack of items in the KM’s village news column and
queried if the PC could submit items for this and Downs Mail. The Chairman
replied that this would be put on the Agenda for discussion at the next PC
Meeting.
Mr. Collins referred to an article in
Focus magazine regarding the Kent Village of the Year Competition and
expressed his concern about the untidy state of the village and queried if
the CCTV cameras could be used to ascertain who was responsible for dropping
the litter. The Chairman replied that MBC was responsible for litter
clearing and he and Cllr. Greenwood had recently discussed this with the
Cleansing Dept. Cllr. Osborne explained how CCTV cameras could be used in
The Square according to the constitution prepared at the time of their
installation.
Mr. Llong detailed the nuisance caused by
gangs of yobs in Robins Ave. and at Lenham Station. He had spoken to the
Community Warden and PC Knight.
SPC Nick Still gave apologies for PC
Knight and detailed the 16 crimes reported since the last meeting.
The Chairman declared the Meeting open at
8.05 p.m.
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05/1
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TO ACCEPT APOLOGIES FOR ABSENCE
The Council accepted apologies for
absence from Cllr. Greenwood who was on holiday, B. Cllrs.
T. & Mrs. J Sams and Community Warden
Angela Pullen.
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05/2
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DECLARATION OF INTEREST
Cllr. Osborne declared an interest on the
item relating to Lime Trees in Lenham Square.
Cllr. Oversby took the next item.
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05/3
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ELECTION OF CHAIRMAN
It was proposed by Cllr. Godfrey,
seconded by Cllr. Osborne and RESOLVED that Cllr. Barr be appointed Chairman.
Cllr. Barr signed the Declaration of Acceptance.
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05/4
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ELECTION OF VICE-CHAIRMAN
It was proposed by Cllr, Younger, seconded
by Cllr. Nye and RESOLVED that Cllr. Godfrey be appointed Vice-Chairman.
The Chairman thanked Cllr. Osborne for his work as Vice-Chairman for the past
eight years and the help given to him and Cllr. Haselup during that time.
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05/5
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STANDING ORDERS AND PARISH COUNCIL
CONSTITUTION
The Chairman referred to the Standing
Orders and Constitution as agreed at the last Annual Meeting and it was
RESOLVED that changes as discussed be made.
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05/6
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FORMATION OF COMMITTEES
Cllrs. discussed the formation of
Committees and RESOLVED that Committees be formed as detailed on Appendix B
attached to these Minutes. Members of each Committee, in turn, nominated a
Chairman for that Committee.
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05/7
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APPOINTMENT OF PARISH HALL
REPRESENTATIVE
It was RESOLVED that Cllr. Appleton
continue as LPC’s representative on the Committee.
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05/8
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ELECTION OF KAPC REPRESENTATIVES
It was RESOLVED that Cllrs. Godfrey and
Haselup be appointed as LPC’s representatives.
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05/9
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DATES & TIMES OF PARISH COUNCIL
MEETINGS
It was RESOLVED that:-
a) PC Meetings be held on the
first Wednesday of each month, with the exception of September.
b) F & GP Committee Meetings
be held on the third Wednesday of each month.
c) The Planning Committee would
consider frequency of meetings for consideration of planning applications
within MBC’s time for consultation.
d) All Committees to report
dates of meetings throughout year to next PC Meeting.
e) All Meetings would commence
at 7.30 p.m.
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05/10
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LOCAL AUTHORITY (PUBLICITY ACCOUNT) (EXEMPTION)
ORDER 1987
It was RESOLVED that LPC would not spend
more than £3,000 on publicity in 2005/6.
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05/11
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ROTA,
HARRIETSHAM PARISH COUNCIL MEETINGS
A rota prepared by the Clerk was
circulated to Cllrs.
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05/12
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MINUTES
The Minutes of the Meeting held on the 6th April, 2005 were received and it was RESOLVED that they be approved and
adopted.
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05/13
A
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MATTERS ARISING
Lime Trees, The Square (04/143E) The Chairman reported that a meeting with Mr. Ault
had not yet taken place.
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05/14
A
B
C
D
E
F
G
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REPORTS OF COMMITTEES
Finance & General Purposes
Committee The Report of the meeting held on the 20 th April, 2005 was received and it was RESOLVED that the
recommendations contained therein be approved and adopted.
Planning Committee The report of
the Planning Committee Meetings held on the 6th & 20th
April
had been circulated to all Cllrs. The report of the meeting held
on the 3rd May had been tabled.
Law & Order Committee Cllr. Godfrey’s report of the recent Police/Parishes meeting
had been circulated to all Cllrs.
Specials Recruitment Posters had been received and would be placed.
Transport & Highways Nothing to report.
Environment The Chairman updated Cllrs. on work to The Cross and the meeting
with MBC re. street cleaning.
Community Centre Landscaping The Chairman gave a brief update.
Disability Issues Cllr. Younger reported that Highways were looking at the
problems of the pavement opposite the Chinese Restaurant.
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05/15
A
B
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REPORTS FROM OUTSIDE MEETINGS
Harrietsham PC Cllr. Younger reported that he had attended.
Mid Kent Downs Steering Group The Clerk referred to discussion of this item at the last PC
Meeting and reported that B.Cllr. Sams had forwarded details of a Public
Rights of Way Meeting on 16th June at County Hall. Cllr.
Greenwood would be asked if he wished to attend.
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05/16
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UPDATE ON PARISH PLAN
The Chairman reported that the
questionnaire was nearing completion and would be ready for distribution
during the first weekend in June.
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05/17
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INSURANCE RENEWAL
The annual renewal in the sum of £1714.70
had been received and it was RESOLVED that this be passed to the F & GP
Committee for consideration and payment.
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05/18
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TO CONSIDER A GRANT TO UPGRADE ST.
EDMUNDS CENTRE
A report was given of the work undertaken
by the Friends of St. Edmunds Centre and of the survey carried out on the
building. To bring the Hall up to a good standard it would be necessary to
raise £40,000 and the PC was asked to consider a grant to carry out this
work. Following discussion it was RESOLVED that Cllr. Nye inform the
Friends that consideration would be given to their request when the budget
was discussed. The KAPC would be contacted to ascertain if the PC can
give a grant as this is church land.
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05/19
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TO CONSIDER A QUOTATION FOR REPAIR OF
THE CEMETERY FENCE
A quotation had been obtained for repair
of the fence at the lower end of the Cemetery and following discussion it was
agreed that further quotes be obtained.
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05/20
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TO CONSIDER THE FUTURE MANAGEMENT OF
THE PICNIC SITE
The Chairman reported that he had
discussed this site with KCC and they were now in a position to give money to
the PC to enable them to manage this site which would only be accessible by
pedestrian access. Following discussion it was RESOLVED that the PC would
discuss with KCC the setting up of a management agreement.
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05/21
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TO CONSIDER CONSULTATION DOCUMENT ON MAIDSTONE 20/20
The consultation letter received from
Cllr. Mick Stevens, Leader of MBC, was read by the Clerk and it was RESOLVED
that this be passed to the F & GP Committee for discussion.
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05/22
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KAPC & KENT RURAL
Copies of Parish News No.308 had been
received and the Chairman detailed various items. It was noted that any
motion for the KAPC Annual General Meeting in November had to be submitted by
the 24th June.
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05/23
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ACCOUNTS
Cheques for
consideration & payment
EDF St. light maintenance May
£56.37
Mr. C. Wheal Maintenance
work Platts Heath £30.00
Mr. R. Greenwood Reimbursement
for attending outside meetings £20.00
Cash Petty
cash
£50.00
Salaries and
expenses detailed as Appendix A and filed with the signed copy of these
Minutes.
Cheques paid
into Acct.
A.W. Court Fee,
purchased grave & interment £110.00
Addiction Group
Ltd. Donation, Filming Lenham Square £750.00
MBC Precept
£30210.00
HM Customs &
Excise VAT Refund
£2092.15
KCC Grant
50% Town Squares & Village Greens £2500.00
MBC Member
grant, Ham Lane lighting £2200.00
KCC Member
grant, Ham Lane lighting £1000.00
Natwest Bank
(s/o) Diamond Reserve Interest to 31.3.05
£142.01
COMMUNITY
CENTRE
Cheques for
consideration & payment
Waller Bld.
Services Work to 1st floor project room
£11,754.38
Cheques paid
into Acct.
MBC Precept
£16200.00
HM Customs &
Excise VAT Refund
£1780.81
Natwest Bank
(s/o) Capital Reserve Interest to 31.3.05
£43.27
It was RESOLVED that the accounts be
approved and the cheques signed.
Cllr. Osborne referred to the work to the
first floor project room and reported that all Cllrs. and their partners
would be invited to the Opening on the 3rd June.
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05/24
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B
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CORRESPONDENCE
Maidstone's Primrose Promise: Draft Climate Change Action Plan Receipt reported.
Trafalgar Weekend 21-23 October 2005 A Guide had been received.
Civic Parade & Service 22.5.05 An invitation to attend had been received.
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The meeting closed at 9.50 p.m.
Signed this day 1st June, 2005 ……………………………….
Chairman
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