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ELECTION OF CHAIRMAN

It was proposed by Cllr. Osborne seconded by Cllr. Appleton and RESOLVED that Cllr. Barr be appointed Chairman for the ensuing year.

ELECTION OF VICE-CHAIRMAN

It was proposed by Cllr. Appleton seconded by Cllr. Watson and RESOLVED that Cllr. Osborne be appointed Vice-Chairman for the ensuing year.

STANDING ORDERS & PARISH COUNCIL CONSTITUTION

The Standing Orders were to stay the same but a few amendments were to be made to the Parish Council Constitution.  Cllrs. discussed the changes.  Cllr. Haselup proposed the changes and Cllr. Appleton seconded and it was RESOLVED that the Parish Council Constitution be amended accordingly.

 FORMATION OF COMMITTEES

Cllrs. discussed the formation of Committees.  Details were given of Cllrs. preferred choices.  It was RESOLVED that Committees be formed as follows:-

Finance & General       Council Chairman.

Purpose.                       Council Vice-Chairman, Spokesman of Community Hall Committee

                                      Chairman & Spokesman of Law & Order Committee

                                      Chairman & Spokesman of Planning Committee

                                      Chairman & Spokesman of Environmental Committee

                                      Chairman & Spokesman of Transport & Highways Committee.

It was agreed to continue with the Terms of Reference of the previous F & GP Committee.

Planning                      -Cllrs. Haselup (Chairman), Barr, Godfrey, Johnson, Osborne & Watson

Environment               -Cllrs. Greenwood (Chairman), Barr, Gillette, Isaac, Watson & Younger.

Law & Order               -Cllrs. Godfrey (Chairman), Cain, Greenwood, Osborne, Smith & Watson.

Transport &                -Cllrs. Appleton (Chairman), Cain, Gillette, Godfrey, Johnson & Younger.

Highways

Recreation &              -Cllrs. Osborne (Chairman), Appleton, Godfrey, Isaac, Smith & Watson.

Community Project

APPOINTMENT OF PARISH HALL REPRESENTATIVE

It was RESOLVED that Cllr. Appleton be appointed as LPC’s representative on the Committee.

ELECTION OF KAPC REPRESENTATIVES

It was RESOLVED that Cllrs. Godfrey & Greenwood serve as LPC’s representatives on the Committee.

DATES & TIMES OF PARISH COUNCIL MEETINGS 2003/2004

It was RESOLVED that PC Meetings be held on the first Wednesday of each month except September and that F & GP Committee Meetings be held on the third Wednesday of each month.  All Meetings to be held in the Parish Hall at 7.30 p.m.

LOCAL AUTHORITY (PUBLICITY ACCOUNT) (EXCEMPTION) ORDER 1987

It was RESOLVED that LPC would not spend more than £3,000 on publicity in 2003/2004

ROTA HARRIETSHAM PC MEETINGS

It was RESOLVED that the Clerk prepare a rota. for HPC Meetings and also for Cllrs. to write an article for the Outlook Magazine.

MINUTES

The Minutes of the Meeting held on the 2^nd April 2003, were confirmed as a true record and it was RESOLVED that they be approved and adopted.

3/11

MATTERS ARISING

A

Drainage  (03/11A) -.  LPC received a letter from Mr. Gould reporting the drainage problems in Honywood Road.

       B

Children’s Playground. (03/11B) – An inspection of the Children’s Playground was carried out by MBC.   Cllr. Greenwood to liaise with the Inspector.   

C

North Downs Way  (03/11C) -  Chairman read a letter received from Hugh Robertson MP.

       D

Ashmill Business Park  (03/11D) – The Chairman reported on the site meeting he had and read letter from KCC.

E

Lock-Up. - (03/11E) It was suggested that the lock-up should be jointly used by the Police Constable and Neighbourhood Watch.

   03/12

PLANNING APPLICATIONS RECEIVED

       A

The following planning application had been received from MBC:-

Cllr. Barr declared an interest in the first application and took no part in the discussion.

MA/03/0398:       East Lenham Farm, Lenham, Maidstone, Kent ME17 2DP.

                           Change of use of land from agricultural to the keeping of horses, the erection of               

                           six loose boxes, incorporating a secure tack room & a feed room. Also 

                           construction of an all-weather-based floodlit & school.  Both for the use of horse

                           livery yards.

                           LPC wishes to see the planning application APPROVED.

MA/03/0742:     8 Faversham Road LENHAM

                          Erection of building mounted satellite dish

                          LPC wishes to see the application APPROVED.

MA/02/1149:      Railtrack Compound, Old Ham Lane, LENHAM

                           Proposed resiting of compound, telecommunication mast & associated

                          developing previously granted under MA/01/0094.

                           LPC wishes to see application REFUSED.

MA/03/0777:       Lenham Dance Studio 8 Faversham Road LENHAM

                            Variation of condition 1 of previous permission, MA/01/0287, to continue use of

                            building/land as a dance studio.

                            LPC wishes to see application APPROVED.

MA/03/0540        Land Adj. 3-4 Warren Cottages Headcorn Road LENHAM

                           Demolition of existing dwelling and erection of one replacement dwelling and one

                           infill dwelling with detached double garages.

                           LPC wishes to see application REFUSED.

MA/03/0792:       Amberley Headcorn Road LENHAM

                           Removal of agricultural occupancy condition relating to previous planning

                           permission MA/79/1798.

                           LPC wishes to see application REFUSED.

MA/03/0801:      1 Crossview Cottages Faversham Road LENHAM

                           Creation of a vehicular access onto the A20 (Ashford Road) and provision of a

                           hardsurfaced area involving engineering operations.

                           (Resubmission of MA/02/1887).

                           LPC wishes to see application REFUSED.

MA/03/0762:      Bolderwood Cottages Old Ham Lane LENHAM

                          Demolition and reconstruction of existing cottages to include extensions

                          previously approved under planning application MA/02/1433.

                          LPC wishes to see application APPROVED.

MBC had GRANTED PERMISSION for:-

MA/03/0118:    Mountcastle Farmhouse, Mountcastle Lane, LENHAM

                        Erection of two storey side/rear extension & side conservatory.

                                                                                                                                                MA/03/0022:     Plot D, Northdown Business Park, Ashford Road, LENHAM

                          Formation of two storey office within existing industrial building with 2 No.

                         side dormers and 2No. front velux roof windows.

MBC had REFUSED TO PERMIT:-

MA/03/0381:    Bakers Barn Lenham Forstal LENHAM

                        Erection of double garage with workroom in roof space.

    03/13

       A

REPORTS OF COMMITTEES

Planning, Finance & General Purposes Committee  The report of the meeting held on the 16^th April 2003, was received and it was RESOLVED that the recommendations contained therein be approved and adopted.   

B

Law & Order. Cllrs. Godfrey & Greenwood reported on Police Forum meeting that they attended on the 6^th May 03.  Cllr. Godfrey also reported that he attended the Neighbourhood Watch opening meeting.

       C

Housing     The Chairman reported on meeting of the Lenham Housing Group held on 15^th April 2003.  Following correspondence with the Charity Commission, the Group came to the decision that the remaining funds, approximately £10,000, should be transferred to the Parish Hall Committee for use of the Community Project, since the Group has now achieved its goal in the provision of Local Needs Housing.  The £10,000 would be used in that fund to pay the Project Manager’s fees, which in part were due to the Housing Project.

The Chairman said that it was unanimously agreed to disband this present Housing Group since the objectives had been achieved.  The new Parish Council may wish to set up another in the future.

       D

Transport & Highways   Letter from Mrs. Hazel was read out and given to Cllr. Appleton for action.

Cllr. Appleton spoke to Mr. Goulette regarding the paving slabs by the Limes and other jobs that need doing in the Square, he was promised that the work would be carried out as soon as the money is available.

Letter from Mr. Hugh Robertson MP regarding motorway noise levels and resurfacing of M20 junction 8-9, was read out.

       E

Environment    The following discussed:-

Cllr. R. Greenwood reported Ian Clark was to start work at the end of May, letter to be sent out with employment duties and Contract of Job Specification. Swadelands school will employ Mr. Ian Clark for 5hours weekly at a rate of £45.00. He also suggested that maybe Mr. Clark could also be the caretaker of the new hall and handyman for the new surgery.

It was reported that there was tipping on top of Robins Lane.  Clerk to report to hit squad at MBC.

       F

Disability Issues  Cllr. Younger requested that consideration be taken as to the location of committee meetings that he is on.  He cannot climb stairs or steps.

       G

H

Community Hall - Cllr. Osborne reported on the progress of work on the new community hall.  At the moment the builders are 3weeks ahead of schedule.  He also told the new councillors if they wanted he would explain the very complicated finance system to them.  Letter was sent to possible buyer for the village hall.  The buyer is keen subject to planning permission.  2 houses will be built.

Reports from Outside Meetings:-

North Downs Steering Group.

Cllr. Haselup reported on meeting & spoke about the traffic along Pilgrims Way and what should be done to solve the problems, traffic in general is difficult.    

KAPC

Cllrs. N. Godrey reported briefly on meeting he attended on 10^th April 2003, Mr. Morgan the Planning Officer from MBC discussed planning matters at the meeting. Parish News was distributed.

03/14

03/15

03/16

03/17

03/18

Meeting Lenham Enhancement Group - Cllrs. Appleton & Barr reported on their meeting with LE Group. LPC to liaise with the group.  Joan Marriott in charge of plants. Had litter pick day, litter bin to be moved

Audit - Clerk to arrange audit with Mr. Mizimba.

Donations - To be discussed at F & GP meeting.

Insurance Renewal -  To be discussed at the F & GP meeting.

ACCOUNTS

Cheques for consideration & payment                                                                                                                                                                                                                                    

Mr.  P. Cooper                            Iron Works                                                                     £17.50

Seeboard                                    Energy                                                                           £39.75                                             

Lenham Community Project       MBC Precept                                                             £9000.00 

Sweepclean(Kent)                      Litter PK/s                                                                    £150.00

Clouds                                         Decanter for Cllr. Peter                                                 £35.00

Lenham Enhancement Group.    Donation                                                                      £400.00

MBC                                            Rates for Cemetery                                                     £104.00

Salaries and expenses detailed as Appendix A and filed with the signed copy of these Minutes.

Cheques paid into Acct.

MBC                                            Precept 2003/2004                                                  £37,228.00     

A.W. Court                                  Cem/Interment                                                                £60.00

                         Balance, Diamond Reserve Acct.           £41,466.24

                         Balance, Business Reserve Acct.           £30,002.47

                         Balance, Current Acct.                                 £200.00

COMMUNITY CENTRE

Cheques for consideration & payment

Churchill Hui                              Services for Planning Supervisor                              £2,802.56

Churchill Hui                              Services as Employers Agent                                   £8,225.00

Cheques paid into Acct.

                      Balance, Capital Reserve Acct.                   £32,905.09

                      Balance, Current Acct.                                   £1,000.19                                                                                                                      

  03/19

CORRESPONDENCE

        A

MBC, Concurrent Functions - Additional Bids 2003/2004.  Cllr. Osborne to action.

        B

MBC, Traffic issues within the area of outstanding natural beauty. - Cllr. Haselup interested.

        C

The Environmental Agency - No action taken.

        D

MBC – Homelessness Review - First Draft was tabled.